1. The chairs (X) should be set up so they are NOT right behind each other with people looking directly into the head in front of them. Have them set up to maximize the viewing angle with the chairs set up in the second row placed in the "space" between the chairs in front of them. Also give about 4" of separation between chairs.

Chairs should be like this

2. The chairs should be slightly curved so they are not straight. The key is to set them up as if the belly button of each person is pointed directly at the center of the stage- the rows on the sides should be at about a 45 degree angle. Their will be an aisle on each side of the center section.

3. Be very tight on the number of chairs set up. If you expect 250 - set up 250. Hotels typically go over 20% and the front rows are often empty which is bad for everyone. It is easy to add a few more chairs, but hard to remove them or get people to move. It will help having some people to help everyone get seated as it fills up and not grab more chairs.

4. If you are using a Power Point and a projector you can ideally put the screen(s) in one corner(s). If not, you can still put the projector in the middle-in front of the first row of chairs. This is much better than an aisle in the middle because when someone is in front speaking to everyone they have people to talk to and not an empty aisle.

5. I will need a wireless lavalier microphone. I also would like the ability to play music either by CD or cassette tape at the event. It should be easy to have it hooked into the house system. I recommend you also use music when people enter the room, at the start and during breaks etc. Upbeat, energetic music can help the energy immensely.

6. I will arrive early and assist with any set up or adjustments that might be needed. My years of speaking experience have taught me that the proper temperature, chair set-up, and bright lights can make a huge difference in the quality of the event.